Legal

Terms of Service

Last updated: 25 March 2026

1. Acceptance of Terms

By accessing or using Recava ("the Service"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, you may not use the Service.

These Terms apply to all users of the Service, including administrators, members, and visitors.

2. Description of Service

Recava is a club management platform that helps organisations track members, meetings, attendance, tasks, projects, budgets, goals, and generate reports. The Service is provided via web applications at recava.app and my.recava.app.

We reserve the right to modify, suspend, or discontinue any part of the Service at any time, with or without notice.

3. User Accounts

To use certain features of the Service, you must create an account. You agree to:

  • Provide accurate, current, and complete information during registration
  • Maintain the security of your password and account
  • Notify us immediately of any unauthorised access to your account
  • Be responsible for all activities that occur under your account

You must be at least 13 years old to create an account. If you are under 18, you represent that you have your parent or guardian's permission to use the Service.

4. Acceptable Use

You agree not to use the Service to:

  • Violate any applicable laws or regulations
  • Infringe upon the rights of others, including privacy and intellectual property rights
  • Upload or transmit malicious code, viruses, or harmful content
  • Attempt to gain unauthorised access to the Service or its systems
  • Interfere with or disrupt the Service or servers
  • Harass, abuse, or harm other users
  • Use the Service for any fraudulent or illegal purpose
  • Scrape, crawl, or collect data from the Service without permission

We reserve the right to suspend or terminate accounts that violate these Terms.

5. User Content

"User Content" refers to any data, text, or information you submit to the Service, including club data, member information, meeting records, and other content.

Ownership: You retain ownership of your User Content. We do not claim any ownership rights over your data.

License: By submitting User Content, you grant us a limited, non-exclusive license to use, store, display, and process your content solely for the purpose of operating and providing the Service to you.

Responsibility: You are solely responsible for the accuracy, legality, and appropriateness of your User Content. You represent that you have the necessary rights and permissions to submit any data, including information about club members.

6. Intellectual Property

The Service, including its design, features, code, and branding, is owned by us and protected by intellectual property laws. You may not copy, modify, distribute, or create derivative works based on the Service without our prior written consent.

"Recava" and related logos are our trademarks. You may not use these trademarks without our permission.

7. Free Service and Future Pricing

Recava is currently offered free of charge during the beta period. We may introduce paid features or subscription plans in the future. If we do, we will provide advance notice and you will have the option to continue with free features or upgrade.

We are not obligated to maintain the Service as free indefinitely.

8. Disclaimers

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.

We do not warrant that:

  • The Service will be uninterrupted, secure, or error-free
  • Any defects will be corrected
  • The Service will meet your specific requirements
  • Data stored on the Service will not be lost or corrupted

You use the Service at your own risk. We recommend maintaining your own backups of important data.

9. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, USE, OR OTHER INTANGIBLE LOSSES, RESULTING FROM:

  • Your use or inability to use the Service
  • Any unauthorised access to or alteration of your data
  • Any third-party conduct on the Service
  • Any other matter relating to the Service

Our total liability for any claim arising from or relating to these Terms or the Service shall not exceed the amount you have paid us in the twelve (12) months preceding the claim, or $100 AUD, whichever is greater.

10. Indemnification

You agree to indemnify and hold us harmless from any claims, damages, losses, or expenses (including legal fees) arising from your use of the Service, your User Content, or your violation of these Terms.

11. Termination

You may terminate your account at any time by contacting us at [email protected]. Upon termination, we will delete your account and associated data within 30 days.

We may suspend or terminate your access to the Service at any time, with or without cause, with or without notice. Reasons for termination may include, but are not limited to, violation of these Terms or conduct that we believe is harmful to other users or the Service.

12. Changes to Terms

We may update these Terms from time to time. We will notify you of material changes by posting the updated Terms on this page and updating the "Last updated" date. For significant changes, we may also notify you by email.

Your continued use of the Service after any changes constitutes your acceptance of the new Terms.

13. Governing Law

These Terms shall be governed by and construed in accordance with the laws of New South Wales, Australia, without regard to its conflict of law provisions.

Any disputes arising from these Terms or your use of the Service shall be subject to the exclusive jurisdiction of the courts of New South Wales, Australia.

14. Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.

15. Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and us regarding the Service and supersede any prior agreements.

16. Contact Us

If you have any questions about these Terms, please contact us: